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21 Step Relocation Checklist For Your Phones & IT Equipment

Relocation can be a terrifying experience, especially if there is a lot of phone and IT equipment involved. The following checklist can help you plan a move with the least amount of trouble and make the move go as smoothly as possible.

  1. Plan the costs. One of the things that can cause the most problems is to go over budget on a relocation. Plan what you will need and how much it will cost. Although surprises can always occur, go ahead and get a good idea of what the cost should be.
  2. Create your own list. There are many different websites and other forms of help that have checklists for relocating. However, the best list is one that you create yourself and is unique for your situation.
  3. Designate space. When relocating an office, each worker must have their own space. Go ahead and plan out the space to get a feel for where the equipment will be needed.
  4. Decide on furnishing placements. The layout of the furnishings may influence where wiring and network cabling needs to go.
  5. Decide on types of furnishings. Different types of furnishings may require IT equipment to be installed at different times. Some times of furnishings will dictate that phone systems and network cabling are installed before the furnishings are put in place.
  6. Plan hardware placement. The location of printers and other devices may have an impact on wiring and cabling needs.
  7. Ask for proposals. The best way to get the best prices for phone systems and other equipment is to ask for proposals from several companies.
  8. Include workers. This is an important step. The workers will be more enthusiastic about moving if they have been included in the plans and allowed to have input.
  9. It’s a new day. This is the time to replace and upgrade outdated equipment. While the equipment is already moving, this is a good time to swap out for the better.
  10. Check your defenses. Many times, security plans are limited because needed equipment will not fit in the current situation. Plan ahead for security issues.
  11. Do some spring cleaning. The equipment is already being moved. This is a great time to clean out those places that have been too hard to reach.
  12. Create an inventory list. This is a great time to label and inventory all equipment.
  13. Make sure utilities will be ready for the transfer. There is nothing worse than getting to a new location and discovering the Internet will not be available for another two weeks.
  14. Designate the headquarters. Where will your server be located? Plan to make that room the perfect location.
  15. Check all connections in the new location. Make sure everything is ready to go before disconnecting the old location.
  16. Stop the old services. At this point, there is no need to have services in two separate places. So, it is time to turn off the old services.
  17. Make sure the phones are working correctly. A professional may need to come to the site to configure the phone system.
  18. Update contact information.When moving to a new location, there may be new service providers involved. Make sure to update your contact lists to include these numbers.
  19. Appoint a representative. Make sure that someone is at the new location to accept mail or other deliveries once the address is changed.
  20. Play it safe. Make sure to create backups of critical data before attempting the move.

Decide how to move. Doing it yourself is less expensive. Using professional movers takes the responsibility away from you.

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